Quarterly Financial Reporting Requirement. All LLEBG Program award recipients are required to submit quarterly Financial Status Reports, also known as the SF 269 Form, must be filed on-line through the Internet at:

http://grants.ojp.usdoj.gov/

The due dates for on-line filing of SF269s remain the same. The SF269s must be submitted on-line not later than 45 days after the last day of each reporting quarter as follows:

The on-line SF 269 requires the same reporting information as the paper version. The use of this on- line application enables authorized users to view current and past SF 269s, and allows them to file or amend the SF269 for the current quarter.

Grantees who do not submit 269s by the due date will be unable to drawdown funds. The payment systems contain an edit which checks for 269 delinquency and will reject a drawdown attempt if the 269 is not up to date.

An email confirmation of OJP receipt of the SF 269 will be sent to the grantee at the email address listed by the grantee's registered user. Subsequent email reminders will be sent to the grantee at that email address if/when future SF 269s are delinquent.

For general information concerning on-line filing of SF 269 reports, go to www.ojp.usdoj.gov/oc or contact the OJP Office of the Comptroller, Customer Service Center by phone at 1-800-458-0786 (at option 2) or by email at askoc@ojp.usdoj.gov.

Interest Income: Interest income (if earned) must be treated and reported as program income. Interest earned should be reported on the SF-269A report in Box 12D, "Program Income-Other." The quarterly status of the interest earned should be reported in Box 12E, "Expended," and Box 12F, "Unexpended."

Cash Match: The required local cash match for the LLEBG Program is identified in the FY's LLEBG Award Special Conditions. The cash match amount must be reported on the quarterly SF-269A report in Box 10B, "Recipient Share of Outlays." The full match amount must be expended by the end of the 24-month expenditure period. The local match requirement is 1/9 of the federal LLEBG award amount.

Final Financial Report: Upon expenditure of all program funds, a final SF-269A report must be submitted and marked "Final Report" (Box 6).

The quarterly SF-269A report is NOT to be used as a request for reimbursement of those expenses reported.

Revising Your Financial Institution Information: If you need to revise your Financial Institution Information, call the OC Customer Service Help Desk at 1-800-458-0786, Option 2. Remember, all LLEBG funds must be deposited into your jurisdiction's primary Office of Justice Programs (OJP) account. Funds cannot be deposited directly into the implementing agency's account or into a secondary account. You may transfer these funds from the primary OJP account into the secondary account after receipt of funds.

Related Links:

OJP Financial Guide

Return to LLEBG Home