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Sex Offender Management Discretionary Grant Program, FY 2004
Attachments
Budget Detail Worksheet (Attachment #1)
The applicant must provide a budget that (1) is complete, allowable,
and cost effective in relation to the proposed activities, (2)
shows cost calculations that demonstrate how the applicant arrived
at the amount requested, and (3) provides a brief supporting budget
narrative that links
costs with project implementation.
Applicants must submit the budget worksheet and budget narrative
in one file. The worksheet provides the detailed computation for
each budget item (often in spreadsheet format). The narrative justifies
or explains each budget item and relates it to project activities.
- Budget Worksheet. The budget worksheet must list the cost of
each budget item and show how the cost was calculated. For example,
costs for personnel should show the annual salary rate and the
percentage of time devoted to the project for each employee to
be paid through grant funds. Note: Total costs
specified in the budget detail worksheet must match the total
amount requested.
- Budget Narrative. The budget narrative should closely follow
the content of the budget worksheet and justify all proposed
costs. For example, the narrative should explain how fringe benefits
were calculated, how travel costs were estimated, why particular
items of equipment or supplies must be purchased, and how overhead
or indirect costs (if applicable) were calculated. The budget
narrative should justify the specific items listed in the budget
worksheet (particularly supplies, travel, and equipment) and
demonstrate that all costs are reasonable.
Use the sample budget
detail worksheet as a guide in
the preparation of the budget worksheet and budget narrative.
Applicants must budget funds for travel, lodging, and
per diem costs for five to eight key members of the collaborative
team (including the grant coordinator and research coordinator)
to go to Washington, D.C. for a 3-day technical assistance workshop.
The budget should specifically propose which team members will
attend.
Program Narrative (Attachment #2)
The program narrative must be double spaced, use a standard
12-point font (Times New Roman is preferred) with 1-inch margins,
and not exceed 22 pages. (Please number pages "1 of 22," "2 of
22," and so forth.) The program narrative should be responsive
to the solicitation and the selection criteria. Submissions
that do not adhere to the format will be deemed ineligible.
Project Abstract
The abstract must include the following items: the name
of the applying agency, a list of the proposed team members (including
names, titles, and agency affiliations), and a brief summary
covering the target community and target offender population,
the current need for a sex offender management assessment, and
the jurisdiction's willingness to implement recommendations.
Project Narrative
This section should provide an overview of challenges
the jurisdiction faces, the jurisdiction's population, a preliminary
strategy to address the identified problems, and how the strategy
would be implemented. The information provided should be preliminary
background information. A thorough and complete inventory, assessment,
identification of gaps or deficiencies, and implementation plan
will be addressed during Phase I of the grant.
The project narrative should provide this information
in the order given below.
Problem Statement
- Describe the problem to be addressed by this project,
and explain why this is an important issue for the jurisdiction.
- Provide data regarding the nature and extent of the
problem. At a minimum, describe the volume and type of sex
offending cases in the jurisdiction.
- Define the target population.
Jurisdiction Specifications
- Describe the target community, including its location,
population, geographic nature (e.g., rural, urban), and other
relevant demographic and geographic information.
- Describe how the jurisdiction currently implements
the four principles of a comprehensive approach to sex offender
management below:
- Victim-centered approach. Define how the jurisdiction
ensures that the interests of current and potential victims
remain at the forefront of its sex offender management strategies.
- Collaboration. Outline how the partners
will work together to develop policies on sex offender management,
assess the impact of these policies on victims, and hold
sex
offenders
accountable while providing support to and safety for victims.
- Specialized knowledge. Provide a description
and assessment of the current level of expertise and specialized
knowledge
in the jurisdiction.
- Program monitoring and evaluation. Outline
how the partners will analyze the impact of their policies
and practices
on offenders to ensure effective programming. Jurisdictions
should develop specific performance measures and goals for
program development,
implementation, and outcomes. Applicants should also
outline how they intend to evaluate the program's implementation
plan.
- Describe the basic components of the jurisdiction's current
continuum of services and activities, as related to the following
areas of sex offender management: investigation, prosecution,
and adjudication; offender assessment; treatment; reentry; supervision;
and registration and notification.
Program Design and Strategy
The program design and strategy section must illustrate
specifically what the applicant proposes to do. The strategy
should be consistent with the process and activities outlined
in Phases I and II and with the activities outlined in the
work plan. The strategy should describe how the team will
manage and
monitor the inventory of services; the assessment process;
and the development, execution, monitoring, and evaluation
of the
implementation plan. Management and Organizational Capability
Leadership and Collaboration
This section should designate which public-sector agency
is responsible for implementing the proposed project. In addition,
it should describe the staffing and management structure (including
the names and roles of the grant and research coordinators),
who will manage the collaborative process and provide the team
with staff support, the relationship among the team members,
and how each team member will contribute to the project. Information
about collaboration that has previously occurred in the field
of sex offender management, including information about regular
team members, outcomes of previous work together, and obstacles
the team has previously overcome or will have to overcome, also
should be discussed.
Management and Coordination
In this section, applicants should outline their management
structure and organizational capability for program implementation.
At a minimum, applicants must identify a grant coordinator for
this project. It is recommended that this individual have sufficient
knowledge, experience, and authority within the jurisdiction
to convene the team and manage the work process. Applicants should
describe this individual in some detail and demonstrate the individual's
ability to serve in this capacity, both in terms of skill and
availability.
Applicants also must identify a research coordinator who
will be an active and ongoing member of the project team and
who will agree to undertake a dynamic data collection and analysis
process. The research coordinator is responsible for coordinating
data
and research efforts associated with the grant program. Specifically,
this individual will (1) develop and implement methods to gather
and analyze data on the jurisdiction's sex offender management
policies and practices, (2) build a local infrastructure for
ongoing monitoring and evaluation, and (3) work with the team
in the process of data collection and analysis.
Other Program Attachments (Attachment #3)
This file must include the following materials:
- Memorandum of understanding. A memorandum of understanding
(MOU) should clearly articulate the team's commitment to critically
assessing current practices and developing strategies for system
change that will enhance the management of the sex offender
population. The MOU also should include a statement about the
mission of the team, a list of the team members, and a description
of the working relationship among team members. The MOU should
be a single document.
- Project work plan. The work plan should include the
following elements: goals, action steps, timelines, and responsible
parties.
- Job descriptions for all key positions. Job descriptions
should outline the roles and responsibilities for all key positions;
résumés for the staff who currently hold these
positions should also be included.
- Letters of support (where
appropriate, though not intended to substitute for the MOU).
If letters of support cannot be
uploaded as part of Attachment #3, they may be faxed to 202-354-4147
by January 30, 2004. The applicant must include the application
number that is assigned by GMS (e.g., 2004-F001-DC-WP) on
all faxed documents.
A sample MOU and work plan are provided on CSOM's
web site. Jurisdictions are expected to develop
their own language for MOUs and work plans. 
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